Specialist - Work-Based Learning and Placement

Gaston College   Charlotte, NC   Full-time     Administration / Clerical
Posted on August 28, 2022
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Gaston College is seeking to fill the following position: Specialist - Work-Based Learning and Placement 

Provide a variety of support services for the Work-Based Learning and Placement Office such as assisting in implementing and maintaining work-based learning classes and daily operations of the office.  Assist with Apprenticeship 321 as needed.


  1. Answer phone and respond to inquiries regarding work-based learning and placement. 
  2. Work with College divisions, departments, and with outside agencies in answering questions, negotiating, and resolving sensitive or controversial issues regarding employment in work-based learning. 
  3. Assist students in determining eligibility for work-based learning and placement. 
  4. Evaluate transcripts from all approved programs for work-based learning and determine qualifications and eligibility for placement. 
  5. Assist coordinator by arranging student interviews with employers as needed. 
  6. Register students for work-based learning sections. 
  7. Assist coordinator in marketing and promoting the work-based learning program to internal and external customers; develop and maintain relationships with local businesses and industries for work-based learning sites; and provide graduates with placement assistance.  Share with companies Apprenticeship 321 program as appropriate.  
  8. Present work-based learning at each New Apprentice orientation.   Meet with Apprentices when beginning work-based learning. 
  9. Maintain appropriate materials, supplies, books, and workbooks; prepare visitation forms for each work-based learning student and assign to appropriate faculty coordinator. 
  10. Provide or ensure work-based learning faculty coordinators have annual orientations in order to be aware of requirements, expectations, and due dates.    
  11. Verify that work-based learning courses are updated and posted in Blackboard at the beginning of each semester; collaborate with the distance education department to post syllabi and workbook assignments in Blackboard for work-based learning courses.  
  12. Verify that posted assignments in Blackboard are accessible.  
  13. Assist faculty coordinators with assigning grades in Blackboard, post grades in Datatel. 
  14. Provide assistance in maintaining the Central College Network (CCN) database. 
  15. Assist the coordinator in organizing and managing career events. Attend Apprenticeship 321 events as needed. 
  16. Maintain accurate files and documentation for all work-based learning students in order to remain compliant with state audits. 
  17. Assure accurate reporting of work-based learning student hours on rosters used for FTE reporting; track incompletes and report to Registrar for grade changes and FTE reporting upon completion. 
  18. Prepare work-based learning schedule each semester and submit to Academic Affairs. 
  19. Compile payroll information for work-based learning faculty coordinators. 
  20. Maintain program statistics for in-house, state, and federal reports; assist graduates in proper completion of statistical report forms for submission to the state. 
  21. Prepare travel, leave, and reimbursement requests as needed.
  22.  Supervise work-study or intern students; maintain office in absence of coordinator. 
  23. Perform other related duties, including with Apprenticeship 321  incidental to the work described herein.



  • Associate degree from a regionally accredited institution required.



  • Three years’ experience in an education or business setting required.
  • Excellent interpersonal, written, and verbal communication skills required.
  • Strong organizational skills and the demonstrated ability to handle multiple tasks in a fast-paced environment required.
  • Working knowledge of operating standard office equipment and related tools and technology required.  
  • Experience using Microsoft Office programs such as Word, Excel, PowerPoint, and Outlook required.
  • Understanding of Apprenticeship programs preferred.